Privacy
Privacy Policy
Purpose
The purpose of this policy is to ensure that ASHHNA adheres to the requirements set out in the Privacy Act 1988 and the Australian Privacy Principles, which govern standards, rights and obligations for the collection, use and disclosure of personal information.
The purpose of this policy is to inform:
· all our volunteers, members and representatives,
· independent contractors as well as
· individuals who provide us with their personal information of their rights and responsibilities concerning the uses of personal information.
Definitions
Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable:
(a) whether the information or opinion is true or not; and
(b) whether the information or opinion is recorded in a material form or not.
(Privacy Act 1988, Registered 25 October 2021)
Policy
About this policy
The Australasian Sexual Health and HIV nurses Association is bound by the Privacy Act 1988 (Cth) and is committed to complying with the Act, including the Australian Privacy Principals, and to protecting the privacy of the personal information that we hold.
This policy applies to all our volunteers, members and representatives, independent contractors as well as individuals who provide us with their personal information.
If we decide to change this Privacy Policy, we will post those changes to: · the relevant page on our website: www.ashhna.org.au
· an email alert to our members, if necessary, in cases where those changes might also affect their membership.
Your right to access and inspect and, where necessary, correct or remove, the personal information that we hold about you as in accordance with the constitution of the association.
We take all reasonable steps to ensure that the personal information we hold is accurate and up to date. If you feel that information about you is not accurate or your details have, or are about to change, you can:
· Contact us at ashhnanurses@gmail.com and we will correct or update your personal information.
· Contact us via the ‘Contact Us’ page on our website https://ashhna.org.au/contact/
You have a right to access your personal information, subject to certain exceptions provided for in the Privacy Act and subject to the associations’ constitution. For security reasons, you will be asked to put your request in writing and provide proof of your identity.
All requests to amend or otherwise update information we hold about you will be performed as soon as practically possible.
All requests to remove information we hold about you, or to restrict the way in which we process your data, will be performed as soon as practically possible, although this may impact our ability to communicate with you and provide its suite of services.
Your right not to provide personal information to us.
You are not obliged to give us your personal information. If you would like to access any of our services on an anonymous basis, we will take all reasonable steps to comply with your request. However, if you choose not to provide us with personal details, such as your name or address, the range of options available to you or your organisation, may be limited.
For example, in the case of anonymity, we cannot provide the full range of member services or allow you or your organisation to participate in networking and events, or successfully deliver any products and services that you can engage with from our association.
Your right to have your privacy complaints investigated and resolved.
If you have a complaint about our privacy practices, including a perceived breach of the Australian Privacy Principles, please contact us.
Our Privacy policy was last updated January 2024. This policy will be reviewed every two years and after any changes to the Privacy Act 1988 and the Australian Privacy Principles.
Changes to Privacy Policy
Please be aware that we may change this Privacy Policy in the future. We may modify this Policy at any time, in our sole discretion, and all modifications will be effective immediately upon our posting of the modifications on our website or notice board. Please check back from time to time to review our Privacy Policy.
Website
When you come to our website, we may collect certain information such as browser type, operating system, website visited immediately before coming to our site, etc. This information is used in an aggregated manner to analyse how people use our site, such that we can improve our service.
We may, from time to time, use cookies on our website. Cookies are very small files which a website uses to identify you when you come back to the site and to store details about your use of the site. Cookies are not malicious programs that access or damage your computer. Most web browsers automatically accept cookies, but you can choose to reject cookies by changing your browser settings. However, this may prevent you from taking full advantage of our website.
Our website may, from time to time, use cookies to analyse website traffic and help us provide a better website visitor experience. In addition, cookies may be used to serve relevant ads to website visitors through third-party services such as Google Ads. These ads may appear on this website or other websites you visit.
Our site may from time to time have links to other websites not owned or controlled by us. These links are meant for your convenience only. Links to third-party websites do not constitute sponsorship, endorsement or approval of these websites. Please be aware that we are not responsible for the privacy practices of other such websites. We encourage our users to be aware, when they leave our website, by reading the privacy statements of each and every website that collects personally identifiable information.
Social Media Policy
ASHHNA provides news and updates relevant to nurses with an interest in or working in the areas of sexual and reproductive health and HIV. We encourage social media users to add information to these forums by leaving your thoughts and comments about the information shared here. However, ASHHNA social media administrators moderate all activity, and will not hesitate to remove and report any material that is inappropriate or offensive. Comments should remain relevant to the topic, and whilst we understand that users may have differing views and opinions, negative or offensive remarks will not be tolerated.
We will not allow:
Language that is abusive, threatening or obscene.
• Language that incites hatred or violence or targets individuals on the basis of HIV status, race/ethnicity, religion, gender, sexuality, nationality or political beliefs.
Comments that are deceptive, misleading or unlawful.
• Comments that are inflammatory or off-topic.
• Commercial solicitation.
• Comments about unrelated goods/services.
• Violation of intellectual property rights.
• Unrelated URLs.
Moderation Comments that criticise ASHHNA, ASHHNA members or associated organisations will be considered on a case-by-case basis. ASHHNA retains the right to respond to criticism or enable those criticised to respond. In this instance, users will be redirected to an appropriate ASHHNA delegate. Health Practitioners who utilise the ASHHNA social media sites are required to abide by the Australian Health Practitioner Regulation Agency (AHPRA), National Board Policy for Registered Health Practitioners Social Media codes, guidelines and policies which can be accessed below:
https://www.ahpra.gov.au/Resources/Social-media-guidance.aspx